Sometimes you haven’t got time to mess about.
You need the answer right away.
So, here are 5 of the best time management tips for success. Use them to power through your day.
1 Batch Things Up
To get a motor on you need to learn how to batch things up. Here are three different ways to do it.
- Batch by task — for example, organise to do your emails in one go.
- Batch by time — define a time when you’ll do admin jobs like empty inboxes, tidy desk, and file paperwork.
- Batch by energy level — when you’re energy’s low, tackle less complex tasks.
You can maximize the benefit of batching if you also manage interruptions. Stay focused on the job at hand, and whistle through tasks like a tornado.
While you're here, can you take the poll? I'm doing some research for a series of posts I'm writing on managing stress. Thanks for helping.
2 Learn To Say No Assertively
If you try and help everyone all the time, it’ll only end in tears. Most probably yours.
The critical skill to develop is assertiveness. If you’re struggling, the following rationalisation might help.
When you take on too much, all your work gets affected. That’s right; your helpfulness it turns out can be — unhelpful.
Assertive statement: "I’ve got a lot on right now. If I take this on, I will almost certainly have to rush it — and I don’t think I should do that. I’d really like to help, but on this occasions, I suggest you ask someone else".
3 Use A System To Manage Your Tasks
There are few things more likely to stress you out than that buzzing feeling in your head you get when you’ve got too much on your plate.
Your brain doesn’t like uncompleted tasks. Like a good divorce lawyer, your mind wants closure.
When you’ve got a hundred to-do’s rolling around your brain, it’s like the equivalent of a pinball machine inside your head. Synapses are firing continuously as they hunt down solutions. You’ll constantly be distracted and find it hard to concentrate.
What you need is a trusted system into which you can tuck away your troublesome tasks. They will happily snuggle down in there once you’ve given them a name, a due by date and a reminder.
Then you’re free to use all that brain capacity to solve real problems.
4 Set Things Up The Day Before
To start tomorrow well, you need to finish today
like there’s no tomorrow. Round out the day by reviewing how much you’ve done, what’s still left you haven’t completed and what three jobs are essential for tomorrow.
By implementing this strategy, you’re turning on two superpowers.
First, you’re kick-starting your unconscious mind, which will start examining your top tasks in the background and get you ready for a fast start.
You’re also emptying your mind before you leave. That helps unlock a good night’s sleep — your second superpower that will revive and refresh you so that you’re at peak readiness tomorrow.
5 Be A Good Delegator
Not everyone works in teams, but even lone workers can use outsourcing for simple, technical or administrative tasks, which is a form of delegation.
There’s a bit of an upward slope to delegation. It sometimes feels like it takes longer to do the first time around. All those explanations and little bits of coaching.
Once you’re up and running though, you’ll be paid back handsomely in time that you can use for own purposes.
So help people spread their wings, put your trust in them, monitor carefully if you must and reap the rewards.
I've got some further reading for you if you've got a bit more time.
- Why Is Time Mangement Important?
- How to Win Your War With Distractions
- The Ultimate Productivity Tip Roundup